How to make business cards in Word?

Posted on October 25, 2019 2:28 PM
BCMBlogHow to make business cards in Word?

Using Business Cards Maker is definitely one of the best tools to design a business card, nonetheless, you may have some specific needs on your card that aren’t covered within our tool or you may be already familiar with Microsoft Tools. Eventually, Microsoft Word is a good solution to design your cards – Keep in mind that Word isn’t a professional tool for business cards and therefore further customization and attention is needed while designing your cards.

In this article, we will describe in simple steps how to build a business card in Word 2010. Microsoft Word 2013 and more recent versions are also covered within this guideline. If you are running MS Word 2017/2018 or any MS cloud solution, the steps are pretty much the same.

1. Define your Business Card Size on Word

The first step starts with opening Microsoft Word and going to the “Layout Tab”. This tab handles how MS Word will display the page for you and in specific: it helps you to define a particular size of the page. This will be applied to both the front and the back of your card.

Under “Layout” go to the “Size” tab and then select the last option: “More Paper Sizes”. A pop-up window will show-up and here you have to define the following things:

The above values are mentioned in inches.

2. Add Margins on your Business Card

Still under this pop-up window at “Page Setup”, we should also define the margins of your business cards. Therefore, head into the “Margins” tab:

The above values are mentioned in inches.

You may notice that your margins were larger before applying these changes. We want to have shorter margins because our business-card is eventually smaller than a regular A4 page, so we have reduced the margins to around ¼ of the regular margin.

Still noteworthy you can also define the orientation of your business card. Normally the cards are in Landscape mode but you can also build portrait cards as these seem more trendy. You can also opt for different size formats: It will always depend on your printing company and the sizes they support.

Special Note: If you are going to print with rounded corners, then leave some extra space with your text/icons or logo to make sure it won’t cut any important information.

Feel free to close the “Page Setup” tab now and zoom-out your Word window to be able to see 2 pages on the same screen (the front and the back page).

3. Build your own MS Word Business Card Template

You could start already inserting your text details on the business card, but you may want to have a special background color, a gradient an image or some other shapes. Therefore, head into the “Insert” tab of Microsoft Word. Here you can add Pictures, search and download Online Pictures, add Shapes, lines or any specific Smart-Art.

For this particular tutorial, we will head into the “Insert” tab and then we go to “Shapes” and add a rectangle shape. You will have to drag this shape to make sure it covers the whole card.

Now you can head into the “Format” tab and define the fill color of the shape and the shape outline. We suggest you use the same color for both or alternate between white+ color. Some color combinations and variations may also suit very well.

You may also want to insert a logo into your business card. To make this happen, go to the “Insert” tab once again and select the “Pictures” button. We recommend you to upload a high-resolution image with a good DPI and within the PNG format (transparent background).

4. Add your Company Name and other details to your business card

Now you can add text boxes within your business card and write your company name, phone number, e-mail, address and other convenient details. Go to “Insert” and then “Text Box”. Feel free to format your texts by adding a specific color, define boldness, underlines and other special settings you may want to add.

Think very well of which details you may want to give more importance in your card. Be bold!

5. Add Social Network’s Icon’s to your business card

Go to Google Image Search and search for Icons for different social networks you may want to display on your business card. Choose PNG images with a transparent background and make sure these look similar.
Alternatively, visit and select a free icon’s graphic source. The benefit of using this methodology is that you will have uniformity across the different icons. You may need the following ones:

Important! Have a look at the detailed guide on how you can add your socials on business card.

6. Save your ready-to-print Business Card

You have now finished designing your business card and you want to save it in the best format for the printing company of your selection.

Go to “File”, then click on “Save as”. Define a name for your document. Under “Save as type”, select “PDF” as the format of your choice. And that’s it. You are ready to have your Business Card ready for printing.

7. Print your Business Card

Now that you’ve gone through the hardest part, you only need to print your business cards. An easy way to do is using our website at Business Cards Maker: Select any free template; Order your desired quantity of business cards. After you place your order, e-mail us with your Microsoft Word files. We will replace them for your order and ship it right to your house/office.

We’ve gone through a different option to make a business card. Overall, you are able to do the exact same things through our website but in case you are already familiar with MS Word you can use it to build your cards there and make them ready for print in few minutes.

Get your own business card now!

Business Cards Maker is the easiest and fastest way to design and order your custom business cards!
Get Started